Dancing Fox Weddings and Events

We hired Chelsea to help with day-​of coordination a month out from our wedding when I realized that having everything go smoothly on the big day would be a HUGE task that I didn’t want my family or friends to have to worry about helping with on the big day. Every meeting I had with Chelsea helped me to feel a little more organized and confident that our big day would go off without a hitch. She was crucial in creating the perfect timeline, making great planning recommendations, corresponding with our vendors and generally taking care of last-​minute planning details that I just didn’t have time or energy to deal with.
On the wedding day, she ensured that everything was running smoothly and would check in on me and the wedding party from time to time to ensure that we had everything we needed to enjoy the day. She even ran out to grab a few pizzas for hungry groomsmen who had forgotten to eat lunch! Most importantly, she listened to all my questions and requests and made them happen, so I truly didn’t have to worry about a thing. If anything went horribly wrong on my wedding day, I have no idea about it because Chelsea handled it. All in all, I can’t recommend Chelsea enough, and any bride would be totally bonkers not to hire her to help with day-​of coordinator!

We hired Chelsea as our day-​of-​coordinator, but she was much more than that. In our first meeting she brought up countless ideas and questions that hadn’t crossed our mind. It was obvious right away that we needed her on board. She met us several times throughout the planning process, curated our timeline, reached out to vendors, and provided best practices. What we liked best about Chelsea is that she isn’t pushy or opinionated and is extremely detail oriented. We had a DIY wedding that required a lot of setup and are a couple of perfectionists. We completely trusted her to help bring our vision to life.
On the day of, she showed up early, stayed late, and ensured everything went smoothly for our guests. Most importantly, we weren’t bothered with a million questions and incidents were calmly handled behind the scenes, so we could enjoy our special day. She turned one snafu in particular (our caterer was slightly short on food during dinner) into a late-​night buffet that was a huge hit. Honestly we couldn’t have pulled it off without her!

Our wedding was Sat June 28, 2014.
I was hesitant to hire a wedding coordinator because I was a bride who wanted to manage everything myself. However as we got down to the 2 week mark prior to the big day, I started worrying about all the details of who was going to take care of matters on the wedding day! Certainly not me, the bride! =) I went through the daunting task of reviewing the slew of fliers, pamphlets and cards we picked up from the Seattle Wedding Expo 6 months ago. Come to find out, some of the coordinators were either already booked until 2015, unavailable the same weekend or were going to charge a lot more than what I felt comfortable spending ($ 1500+). On top of that, I had to convince my fiancé that we NEEDED someone to help us make our wedding day run as smoothly as possible. Yes, I could ask my relatives to set up and tear down but my hunch was that it’d be easier to have 1 person who knew what they were doing to run things instead of 5 people who would have to come find me for every little detail and answer.
We met for a full hour and she asked us everything about the wedding from vendors to what was left to do. She was an instant hit with us and the more questions she asked, the more we realized we needed her to help us with our big day. We could’ve probably gone on for another hour talking about next steps and planning but we had a cake tasting appointment we had to get to! She has awesome note-​taking skills because at the end of our meeting, she went through everything and didn’t miss a thing! We drove away knowing we absolutely needed her on board!
Chelsea had the tough task of catching up on the last 5 months of our planning, figuring out a venue she hasn’t worked at before and helping us manage final items (like folding table name cards and renting event items!!!). Here are some of the key points that we were really impressed with:
1. Punctuality — she was early if not on time for every appointment. She was also very responsive through email and I was never wondering when she was going to respond.
2. Taking Initiative — she picked up and drove a lot of the email communication with the vendors asking all the right questions I didn’t think of. She even got us a last minute rehearsal booking at our venue! (I had no idea it was part of our package but she followed through with her own research and got us set-​up!)
3. Personal Touches — Chelsea picked me up from my house to ensure I got to the venue on time to get ready! Wow this was above and beyond my expectations. It was really a nice touch to start my wedding day!
4. Flexibility — she made herself available to meet wherever it was convenient for US! She was also willing to meet as many times as I wanted! Sometimes it was just nice to know she was listening and telling me everything was going to be OK.
On the day of, she managed to set up a ballroom for 200+ people with a limited amount of time. I had votives, picture frames, runners, lanterns, and candles to set up. Not to mention a gift table with a huge poster board, card box, guestbook, etc. I am sure there were tons of details she tended to on the day of that I don’t even know about because she took care of it. I never sensed any stress or anxiety from her. No task was too big or too small. With every question I couldn’t answer, she always responded with «don’t worry, I’ll find out» or «I’ll take care of it». During my search, I found there were some coordinators that were very rigid and would only provided services for 6 or 8 hours and charge by the hour thereafter. Chelsea was there with me from 12:30pm and didn’t leave until the end of the night after everything was packed up at about 10:30pm. That’s a total of 10 hours of wedding day stuff, 1 hour of rehearsal, 3 hours of meetings and even more hours of emailing and planning on her own!!! Hiring Chelsea was one of the best and easiest decisions I made for our wedding!
It was a wonderful experience and I would highly recommend her for wedding event coordinating. It didn’t feel like a business relationship. Throughout our planning and day of, she was very friendly and personable but was always professional and concise with her plans. Thanks Chelsea!

Angela, at Dancing Fox Weddings and Events, did an incredible job as our party planner for my son’s college graduation party. My husband and I were planning a small gathering for my son’s graduation that quickly grew in size and overwhelmed us. She agreed to step in very late in the process and took charge, first determining what our vision and thoughts were for the party, the budget, and how many guests were expected.
She was a whirlwind of activities. She quickly helped us finalize the food and beverage menu, then took charge of the outside arrangements that included the number of tables and chairs, where to place them and the amount of linens required. In addition to these tasks, she took it upon herself to offer great additions of a photo booth with props (in my son’s university colors) and a table set up for the guest to write inspirational advise to my son.
In addition to planning the event, she was instrumental in coordinating the ordering all of the catered food, tables and linens (as well as the pick-​up after the party), having these items delivered on time. Her choice for the caterer and rental agency were spot on. Everything was delivered on time, the food was great and the table choices she made were excellent.
The party was a great success! On the day of the event, Angela handled all of the arranging and set-​up in a timely fashion. There was no last-​minute running around for this or that item which always seems to elude us right before a party starts.
Angela took all the stress off our shoulders so we were able to take in the event and enjoy a greate party with family and friends. I highly recommend Dancing Fox Weddings and Events to coordinate any event.

Chelsea and my wife planned my birthday party just a few days ago, and it was AMAZING. Best birthday party ever.
About six or more months prior, my wife proclaimed that she was going to throw me a big party for my 40^th birthday. Luckily, she found Chelsea not far into her quest, and she said many times during the lead-​up to the party that she was instrumental in pulling it off. And pull it off they did. Everything was great — the music, food, and drinks received high praise from friends and family. My wife is quite organized and list-​maker herself, and therefore has a high bar for others. Chelsea really impressed her and took a lot of stress off of the planning, and that made me very happy as a husband and birthday boy.

Chelsea is GREAT, super professional, very communicative and very sweet in person. It was a total breeze working with her.